iPad practice management tips and tricks for apps, email, calendars, cloud storage and more...

iPad Tips for Legal Professionals

Few technologies have so quickly and positively affected the legal profession as the iPad. Here are some tips to help you take advantage of many of its best features.

Hidden Characters

There are useful hidden characters on the keyboard. To reveal them press and hold the displayed key. For example:

• Press and hold the comma key for an apostrophe.

• The period key reveals a single quote mark.

• On the numeric keyboard the quote mark hides smart quotes and other symbols

• Need the section symbol? Look for it under the ampersand on the numeric keyboard

• How about a bullet? Hold the hyphen on numeric keypad

• Curly quotes can be found under the quotes key on the main keyboard

• An ellipses is hidden under the period on the main keyboard

Need just one number from the number pad?

Tap and hold the number pad key and without lifting your finger off the iPad, slide over to the number you need then release. This allows you to type one character on the number keyboard and then automatically return to the main keyboard.

Tapping the spacebar twice inserts a period when typing.

More special characters are hidden under the “123” key on the numeric keypad.

To see them, switch to the numeric keypad and hold for a moment on the “123” key shown.

Take a Screenshot

Press the Home button (the physical button on the front of your iPad along with the the Sleep/Wake button (the physical button on the upper right side of your iPad) simultaneously for just a moment. The screenshot will automatically appear among your photos.

Save a Picture from an Email

If you get a picture with an e-mail message, tap on it, and you'll get a pop-up menu that gives you the option to Copy or Save Image. Select Save, and the image will be saved to your Camera Roll. Selecting Copy lets you paste the image into another application or another email.

Customize the Side Switch

What should your (physical) Side Switch  do? You can decide - Settings > General and under "Use Side Switch To:" choose either Lock Rotation or Mute.

Make Your Passcode More Complicated

 iOS defaults to a four-number passcode, but you can turn off this “simple” option and use a more complex phrase. Go to Settings> General > Passcode Lock > Simple Passcode (set it to OFF but). Now you can use any full keyboard password to lock the iPad. The password also helps to encrypt your mail and attachments on the iPad, so you probably want to make it safer than a four-digit number.

Security Tip: Erase All Data

You can set the iPad to erase all data after ten failed passcode entry attempts by sliding “Erase Data” option to ON under Settings > General > Passcode Lock.

Enable Safari's AutoFill Feature

Settings > Safari > AutoFill. From there, you can tell Safari to fill forms automatically either by using your specified contact information or by remembering the names and passwords you've entered while logging in to Websites in the past.

Change Your E-mail Signature

Don't be one of those people who leave the default 'Sent from my iPad' signature on all their messages. Set a custom signature by going to Settings > Mail > Contacts > Calendars > Signature. If you have the newest version of iOS (version 6) then you can create a different signature for each email account on your iPad.

Gestures are Major TimeSavers

Make sure “gestures” are turned on so you can take advantage of shortcuts in moving around your iPad. Settings > General > Multitasking Gestures. Then….

Five-Finger Pinch. To return to the home screen, spread all five fingers out on the screen and slide them to the center. This is faster than leaving the screen to find and click the Home button.

Four-Finger Swipe (up and down) shows or hides the multitasking bar. To show it, swipe up with four fingers. To hide the multitasking bar, swipe down with four fingers. This is just a little more convenient than double-clicking the Home button. When you reveal the multitasking bar, you can see all the programs that are “open” on your iPad. You can switch to another program by clicking on its icon (for a faster way of doing this see next tip). You can also “shut down” these running programs by pressing down on an icon until they start to wiggle then tapping the minus symbol in the corner (tap the Home key to make them stop wiggling). You should make it a regular practice to close down all the programs you’ve used about once a week.

Four-Finger Swipe (right and left). Swiping left or right with four fingers “scrolls” through open apps.

LawTech Partners, Inc. | Legal Technology Training & Consulting

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Phone: 407.409.8828

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